For each fair, the coordinators should:
- Get cash box with $100 seed money and raffle tickets from the Treasurer.
- Ensure that valuables (cash box, quilt, tickets) are removed from site overnight, and other items are secured.
- First volunteers the following morning should verify this amount and initial the note.
- At the close of each shift, volunteers should count money in cash box and leave a note with the total for the following shift.
- Ensure the availability of needed equipment:
- quilt and stand
- banner and stand
- demo quilt and stand
- cash box, seed money, and raffle tickets
- drum for raffle stubs
- WQG business cards
- pens and clipboards for filling out raffle tickets
- list of volunteers and their cell phone numbers
- table cloths
- 2 tables and 6 chairs
- Children’s activity supplies (worksheets, 2” squares, glue sticks, scissors)
*TBA as the Lucketts Fair will undergo changes in 2018
- Contact: Hilary Cooley (telephone; email?)
- We are inside the Community Center, free of charge as a non-profit.
- Setup is on Friday afternoon.
- Lucketts Community Center provides tables and chairs (let Hillary know how many we need).
- For the demo quilt Debra Gutenson has portable floor quilt frame that folds up and stores flat (no need to disassemble it).
Setup is 7 a.m. on Saturday morning and includes the following:
- set up the tent
- bring 2 tables and at least 6 folding chairs
- 1 small table for raffle tickets and 2 chairs are stored in the basement of Old School
- 1 folding table from auditorium at Old School, marked WQG
- Bluemont UMC contact is Judy Anderson (telephone, email?)
- Setup is on Friday afternoon
- Extra sign is needed outside the church for “QUILT SHOW INSIDE” to draw the crowds inside. Bluemont Fair has a large sign, but we need a way to hang it from the church.
- Additional quilts are displayed by hanging them from the balcony and across the pews.
- Description of display quilts needs to be available during the show.
- Maintain list of quilts on display, their description and owner. Coordinator is responsible for ensuring that all quilts are picked up and returned to owners.
Setup is onThursday afternoon.
- Volunteers should wear long skirts, if possible, while manning the booth.
- Plastic tote with aprons is stored in the Old School basement.
- Quilt and banner should be stored overnight just inside porch. Each night the cash box should go home with Kathie Ratcliffe.
- Demo quilt: Debra Gutenson has portable floor quilt frame that folds up and stores flat, needing no disassembly.