Although the annual retreat is a budget line item, the event should be self-sustaining, and expenses covered by attendees. Cost and procedures should be clearly explained to the participants and include a clear refund policy. All deposits and payments will be handled by the Guild Treasurer.
Committee will decide on the dates of the retreat and plan all weekend events. In order to reserve the retreat center, the committee should request that an initial deposit be sent by the Treasurer, and then request the final payment on the date of the retreat and give it to the retreat center director. At the close of the retreat, Committee members will submit in timely fashion receipts for expenses incurred, in order to be reimbursed.
Participants will be required to give a $25.00 non-refundable deposit to insure a spot, and then make complete payment two weeks before the retreat. This final payment will be non-refundable unless the participant’s place can be filled.