Responsibilities of the Secretary

The responsibilities of the Secretary include the following: 

  • Keep a record of minutes from all Executive Board and general meetings.
  • Send copies of the Executive Board minutes to other board members.
  • Send minutes of the general meeting for publication in the monthly Waterford Quilt Connection.
  • Maintain and update membership roster, member handbook, bylaws, and other documents, as needed.
  •  Keep copies of above documents on a thumb drive and distribute them to members as needed.
  •  Keep membership forms available and provide them as needed.  When new members join the guild, Secretary will add their information to the member directory, and  send new members copies of the current directory and handbook. She will also send their information to the Guild email to ensure that they are sent the monthly newsletter and special announcements via the Town Crier.
  • Make sure that each new member has been assigned a mentor for their first year of membership.
  • Handle tickets for door prize drawings at each meeting.
  • Collect Friendship blocks as needed.
  • Pass all records to incoming Secretary.